On a variation the body corporate is not a gatekeeper applying statutory criteria, as it is on a transfer. It is a contracting party deciding whether to give something away and what it wants in return. That is a commercial judgment, and the committee's function is to prepare it properly for the owners rather than to make it for them.在變更事宜上，業主法人團體並非如在轉讓事宜中那樣，作為適用法定準則的把關者，而是作為合約一方，決定是否給予某項權益，以及希望換取甚麼。這屬商業判斷；委員會的職能，是為業主妥為準備此項判斷，而非代其作出。
3.1The committee cannot decide it委員會無權作出決定
委員會無權作出決定The committee cannot decide it
Approving an amendment is not within committee power. The committee's role is to obtain advice, negotiate the proposed terms, settle the motion and the explanatory material, and put it to a general meeting. A committee that agrees terms with a manager and treats the general meeting as a formality has misunderstood where the decision sits.批准修訂並不屬委員會的權限。委員會的角色是取得意見、就擬議條款進行商議、擬定動議及解釋資料，並提交業主大會。委員會若與管理人議定條款，並把業主大會視為形式程序，即是誤解了決定權的所在。
That said, the committee shapes the outcome more than any other participant. It controls whether the motion is put at all, what it says, what supporting material accompanies it, and whether the owners receive a considered committee position. Those are substantial powers exercised before the vote rather than at it.話雖如此，委員會對結果的影響大於任何其他參與者。它決定動議是否提交、內容為何、隨附哪些支持資料，以及業主能否收到經審慎考慮的委員會立場。這些都是在表決之前而非表決之時行使的重要權力。
3.2What to ask for, and what not to應要求與不應要求的事項
應要求與不應要求的事項What to ask for, and what not to
A top-up request is the one moment in a long agreement when the body corporate has something the manager wants. Used well, it produces a better agreement for the balance of the term: a duties schedule updated to the building as it now stands, defined performance standards, a reporting obligation, clarity about what is included in the caretaking fee and what is charged separately.續期補足的請求，是漫長合約期內業主法人團體唯一手握管理人所需事物的時刻。善加運用，可換來在餘下年期內更完善的合約：按大廈現狀更新的職責清單、明確的履約標準、匯報義務，以及清楚劃分看管費已涵蓋與另行收費的項目。
Used badly, it produces an unenforceable resolution and a dispute. Requests for payment to the body corporate, or for a contribution to the sinking fund, as the price of the extension engages the limitations in sections 114 and 115 of the Act, and an amount paid under such a requirement is recoverable from the scheme.運用失當，則只會換來無法執行的決議及爭議。以向業主法人團體付款、注資償債基金，或放棄已累算的合約權益作為延期代價的要求，觸及該法第114及115條的限制，難以通過審視。
| REQUEST要求事項 | ORDINARILY AVAILABLE一般可行 | REASON理由 |
|---|---|---|
| Updated duties schedule reflecting the current building按大廈現狀更新的職責清單 | Yes可行 | Improves the bargain itself改善交易安排本身 |
| Defined performance standards and reporting明確的履約標準及匯報安排 | Yes可行 | Goes to performance關乎履約 |
| Shorter increment than requested低於所要求的新增年期 | Yes可行 | The term is what is being granted年期正是所授予的內容 |
| Payment to the body corporate for agreeing就同意事宜向業主法人團體付款 | No不可行 | Engages sections 114 and 115觸及第114及115條 |
| Contribution to the sinking fund as the price以注資償債基金作為代價 | No不可行 | Recoverable from the scheme可向社區產權項目追討 |
3.3Running the meeting properly妥善進行會議
妥善進行會議Running the meeting properly
Most successful challenges to a top-up resolution are procedural rather than substantive. The recurring failures are an explanatory note omitted from the meeting material, proxies counted on a motion where they are prohibited, a ballot conducted openly, and a motion put in a financial year in which one has already been considered.對續期補足決議的成功挑戰，大多屬程序性而非實質性。反覆出現的失誤包括：會議資料遺漏解釋說明、在禁止委任代表表決的動議上計入代表票、以公開方式進行投票，以及在同一財政年度內已審議過同類動議後再次提交。
Each is avoidable at negligible cost and none is curable afterwards. Where the secretary is unsure, the correct course is to defer the motion to a properly constituted meeting rather than to proceed and hope. A resolution set aside on adjudication cannot simply be re-run if the financial year has been used.每一項均可以極低成本避免，事後卻無一可補救。秘書如有疑問，正確做法是把動議押後至妥為召開的會議，而非姑且進行、寄望無事。決議一旦在裁決中被撤銷，若該財政年度的次數已用，亦不能直接重新提交。
3.4Advice, cost and conflict意見、成本及利益衝突
意見、成本及利益衝突Advice, cost and conflict
The body corporate should take its own advice on any material variation, and it should not rely on the manager's solicitor to draft the deed. Where the manager offers to pay the body corporate's legal costs of the variation, that is ordinarily unobjectionable as a transaction cost, but the retainer and the instructions must remain the body corporate's.就任何重大變更，業主法人團體均應自行取得意見，不應倚賴管理人的律師草擬契據。管理人如提出承擔業主法人團體就該變更的法律費用，一般作為交易成本並無不當，惟委聘關係及指示必須仍屬業主法人團體。
Committee members who let their units through the manager have an interest that should be disclosed. It does not disqualify them, and it is exactly the kind of matter that damages a resolution when it emerges for the first time in an adjudication application.透過管理人出租單元的委員會成員存有利益關係，應予披露。此並不會令其喪失資格，但正是此類事項，若在裁決申請中方首次被揭露，會對決議造成損害。
Can a Queensland body corporate committee approve a management rights top-up without a general meeting?昆士蘭業主法人團體委員會可否不經業主大會而批准管理權續期補足？
No. Approving an amendment to the engagement or authorisation is not within committee power; the committee's role is to obtain advice, negotiate the proposed terms, settle the motion and the explanatory material, and put it to a general meeting for the owners to decide. A committee that agrees terms with the manager and treats the general meeting as a formality has misunderstood where the decision sits. Even so, the committee shapes the outcome more than any other participant because it controls whether the motion is put, what it says, what supporting material accompanies it and whether owners receive a considered committee position.不可以。批准聘任合約或授權的修訂並不屬委員會的權限；委員會的角色是取得意見、就擬議條款進行商議、擬定動議及解釋資料，並提交業主大會由業主決定。委員會若與管理人議定條款，並把業主大會視為形式程序，即是誤解了決定權的所在。話雖如此，委員會對結果的影響大於任何其他參與者，因為它決定動議是否提交、內容為何、隨附哪些支持資料，以及業主能否收到經審慎考慮的委員會立場。
What should a Queensland body corporate ask for when the manager requests a top-up?管理人要求續期補足時，昆士蘭業主法人團體應提出甚麼要求？
The guide describes a top-up request as the one moment in a long agreement when the body corporate has something the manager wants, and used well it produces a better agreement for the balance of the term. Requests that are ordinarily available include a duties schedule updated to the building as it now stands, defined performance standards and a reporting obligation, clarity about what is included in the caretaking fee and what is charged separately, and a shorter increment than requested. Requests for payment to the body corporate or a contribution to the sinking fund as the price of the extension are not available because they engage sections 114 and 115 of the Act and any amount paid is recoverable from the scheme.本指南指出，續期補足的請求是漫長合約期內業主法人團體唯一手握管理人所需事物的時刻，善加運用可換來在餘下年期內更完善的合約。一般可行的要求包括：按大廈現狀更新的職責清單、明確的履約標準及匯報義務、清楚劃分看管費已涵蓋與另行收費的項目，以及低於所要求的新增年期。以向業主法人團體付款或注資償債基金作為延期代價的要求則不可行，因為該等要求觸及該法第114及115條，所付款項可向社區產權項目追討。
What are the most common procedural mistakes that invalidate a Queensland top-up resolution?最常令昆士蘭續期補足決議失效的程序失誤有哪些？
The guide says most successful challenges to a top-up resolution are procedural rather than substantive. The recurring failures are an explanatory note omitted from the meeting material, proxies counted on a motion where they are prohibited, a ballot conducted openly, and a motion put in a financial year in which one has already been considered. Each is avoidable at negligible cost and none is curable afterwards; where the secretary is unsure, the correct course is to defer the motion to a properly constituted meeting, because a resolution set aside on adjudication cannot simply be re-run if the financial year has been used.本指南指出，對續期補足決議的成功挑戰大多屬程序性而非實質性。反覆出現的失誤包括：會議資料遺漏解釋說明、在禁止委任代表表決的動議上計入代表票、以公開方式進行投票，以及在同一財政年度內已審議過同類動議後再次提交。每一項均可以極低成本避免，事後卻無一可補救；秘書如有疑問，正確做法是把動議押後至妥為召開的會議，因為決議一旦在裁決中被撤銷，若該財政年度的次數已用，亦不能直接重新提交。
Should a Queensland body corporate use the manager's solicitor to draft the deed of variation, and can the manager pay the legal costs?昆士蘭業主法人團體應否由管理人的律師草擬變更契據？管理人可否支付法律費用？
The body corporate should take its own advice on any material variation and should not rely on the manager's solicitor to draft the deed. Where the manager offers to pay the body corporate's legal costs of the variation, the guide says that is ordinarily unobjectionable as a transaction cost, but the retainer and the instructions must remain the body corporate's.就任何重大變更，業主法人團體均應自行取得意見，不應倚賴管理人的律師草擬契據。管理人如提出承擔業主法人團體就該變更的法律費用，本指南認為一般作為交易成本並無不當，惟委聘關係及指示必須仍屬業主法人團體。
Does a committee member who lets their unit through the manager have a conflict of interest on a Queensland top-up?透過管理人出租單元的委員會成員，在昆士蘭續期補足事宜上是否存在利益衝突？
Committee members who let their units through the manager have an interest that should be disclosed. According to the guide, the interest does not disqualify them, but it is exactly the kind of matter that damages a resolution when it emerges for the first time in an adjudication application.透過管理人出租單元的委員會成員存有利益關係，應予披露。本指南指出，此並不會令其喪失資格，但正是此類事項，若在裁決申請中方首次被揭露，會對決議造成損害。
This guide is general educational information, not legal, financial, tax or investment advice. Whether a particular variation is available, and how it must be approved, depends on the actual engagement or authorisation, the community management statement, the applicable regulation module and current law. Obtain independent Queensland legal advice before submitting a motion, voting on one, or executing a deed of variation. Where the English and Chinese texts differ, the English text governs. 本指南僅提供一般教育資訊，並非法律、財務、稅務或投資意見。某項變更是否可行及須如何批准，取決於實際的聘任合約或授權、社區管理聲明、適用的規管模組及現行法例。提交動議、就動議表決或簽立變更契據前，應取得獨立的昆士蘭法律意見。如中英文本有異，概以英文為準。